This topic itemizes keyboard shortcuts for delivering your presentation in PowerPoint 2016.
If freelance writer use PowerPoint at work or at home, keyboard shortcuts can be a great time saver. Here are some little-known keyboard shortcuts I’ve discovered over the last few years while working on the PowerPoint team. These keyboard shortcuts are designed for PowerPoint for Windows.
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The shortcuts in this topic refer to the US keyboard layout.
Keys for other layouts might not correspond exactly to the keys on a US
keyboard.
The following table itemizes the most frequently used shortcuts in PowerPoint.
| Action | Shortcut Key | |
|---|---|---|
| Switch between outline and thumbnail pane | Ctrl + Shift + Tab | |
| Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) | Ctrl + Enter | |
| Insert a new slide | Ctrl + M | |
| Duplicate the current side | Ctrl + D | |
| Increase font size | Ctrl + Shift + > | |
| Decrease font size | Ctrl + Shift + < | |
| Display the font dialog box | Ctrl + T or Ctrl + Shift + F | |
| Change case | Shift + F3 | |
| Apply superscript formatting | Ctrl + Equal sign | |
| Apply subscript formatting | Ctrl + Shift + Plus sign | |
| Remove manual character formatting | Ctrl + Spacebar | |
| Center a paragraph | Ctrl + E | |
| Justify a paragraph | Ctrl + J | |
| Left align a paragraph | Ctrl + L | |
| Right align a paragraph | Ctrl + R | |
| Promote a paragraph in an outline | Alt + Shift + Left arrow | |
| Demote a paragraph in an outline | Alt + Shift + Right arrow | |
| Move selected outline paragraphs up | Alt + Shift + Up arrow | |
| Move selected outline paragraphs down | Alt + Shift + Down arrow | |
| Display outline heading level 1 | Alt + Shift + 1 | |
| Expand outline text below a heading | Alt + Shift + + | |
| Collapse outline text below a heading | Alt + Shift + – | |
| Collapse or show all text or headings | Alt + Shift +A | |
| Show or hide the grid | Shift + F9 | |
| Show or hide the guides | Alt + F9 | |
| Run a presentation | F5 | |
| Activate the pen tool during a show | Ctrl + P | |
| Erase pen tool drawings during a show | E | |
| Turn off the pen tool during a show | Esc | |
| Change the pen to a pointer during a show | Ctrl + A | |
| Hide the pointer or pen during a show | Ctrl + H | |
| Move to the next hyperlink during a show | Tab | |
| Make the screen go black during a show | B | |
| Make the screen go white during a show | W | |
| Stop or restart an automatic show | S | |
| Return to the first slide during show | 1 + Enter | |
| Group Items (with items selected) | Ctrl + G | |
| Ungroup | Ctrl + Shift + G | |
| During presentation, Go to slide number | Slide number + Enter | |
| Move clockwise among panes in Normal view | F6 | |
| Move counterclockwise among panes in Normal view | Shift + F6 | |
| Copy formatting of selected shape | Ctrl + Shift + C | |
| Paste formatting only to another shape | Ctrl + Shift + V | |
| Insert hyperlink | Ctrl + K | |
| Help | F1 | |
| View the complete slide show | F5 | |
| View the slide show from the current slide forward | Shift + F5 | |
| Spellcheck | F7 | |
| Opens Save As dialog box | F12 | |
| Stop the show. Press S again to restart the show | S | |
| End the slide show | Esc | |
| Select to the end of a word | Ctrl + Shift + Right arrow | |
| Select to the beginning of a word | Ctrl + Shift + Left arrow | |
| Select all objects | Ctrl + A (on Slides tab) | |
| Select all slides | Ctrl + A (in Slide Sorter view) | |
| Select all text | Ctrl + A (on the Outline tab) | |
| Delete one word to the left | Ctrl + Backspace | |
| Delete one word to the right | Ctrl + Delete | |
| Cut selected object or text | Ctrl + X | |
| Copy selected object or text | Ctrl + C | |
| Paste cut or copied object or text | Ctrl + V | |
| Undo | Ctrl + Z | |
| Redo | Ctrl + Y | |
| Open Find dialog box | Ctrl + F |
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